Export WACE Subject Enrolments (ENCOS)

Export file code.

Note: This value is always "ENCOS".

Provider code of the school or organisation authorised to offer the Western Australian Certificate of Education.

• This value is defined using the CurriculumCouncil_SchoolCode configuration setting. See WASCSA_SchoolCode configuration setting.
• This value has a maximum field length of 10 characters.

Course code.

Note: The third to the fifth characters of the Board Studies Code are used for the Course Code.

• This value is defined using the Board Studies Code on the General tab of Class Maintenance. See Class Maintenance - General tab.
• This field has a maximum field length of 12 characters.

Course type.

• This value is defined using the Board Studies Type field on the General tab of Class Maintenance. See Class Maintenance - General tab. 
• This value has a maximum field length of 6 characters.
• This value can be either VETCOS or COS.

Unit code.

• This is defined using the Board Studies Code on the General tab of Class Maintenance. See Class Maintenance - General tab.
• The first 12 characters of the Board Studies Code are used for the Unit Code.
• This field has a maximum field length of 12 characters.

Qualification code.

Note: This field is mandatory when the value of the Board Studies Type field on the General tab of Class Maintenance is VETCOS.

• This value is defined using the Intended Tertiary Qualification field on the School tab of Current Student Maintenance. See Current Student Maintenance - School tab.
• This field has a maximum field length of 12 characters.

Candidate number allocated to the student by the School Curriculum and Standards Authority.

• This value is defined using the Studies Code field on the Codes tab of Current Student Maintenance. See Current Student Maintenance - Codes tab.
• This value has a maximum field length of 15 characters.

Family name of the student taking the class.

• This value is defined using the community member information stored on the Student tab of Class Maintenance. See Class Maintenance - Students tab.
• This value has a maximum field length of 30 characters.

Given name of the student taking the class.

• This value is defined using the community member information stored on the Student tab of Class Maintenance. See Class Maintenance - Students tab.
• This value has a maximum field length of 30 characters.

Calendar year.

• This value is defined using the Year field on the WA SCSA tab of Import/Export Student Data window. See Import_Export Student Data - WA SCSA tab.
• This value has a maximum field length of 4 characters.
• This value has the format YYYY.

Academic year.

• This value is defined using the Year Level field on the Status sub-tab of the School tab of Current Student Maintenance. See Current Student Maintenance - School tab - Status sub-tab.
• This value must be either 10, 11 or 12.

Note: SCSA requires this value to be either 10, 11 or 12. This is not enforced in Synergetic, so you must check the export file to ensure no students prior to Year 10 are included.

Semester.

• This value is defined using the Actual Semester field of Student File Semester Maintenance. See Student File Semester Maintenance - File Semester tab.

Note: This value is 3 (full year) for classes where there is a Next Semester Class containing a matching Class Code.

Surname of the staff member teaching the class.

• This value is defined using the community member information stored on the Staff tab of Class Maintenance. See Class Maintenance - Staff tab.
• This field has a maximum field length of 30 characters.

Given name of the staff member teaching the class.

• This value is defined using the community member information stored on the Staff tab of Class Maintenance. See Class Maintenance - Staff tab.
• This field has a maximum field length of 30 characters.

Registration number issued by the Teacher Registration Board of Western Australia (TRBWA).

• This value is defined using the Registration Number field on the School tab of Staff Maintenance. See Staff Maintenance - School tab.
• Registration Number field on the School tab of Staff Maintenance is populated with:
  • the Staff Maintenance > Check tab row that has:
    • a Synergy Meaning of Registration
    • the latest end date
    • or if there are 2 or more records with the same end date the last entered record.
• This field has a maximum field length of 15 characters.

Class code.

• This value is defined using the Class code defined for the class using Class Maintenance.
• This value has a maximum field length of 20 characters.

Email address of the staff member teaching the class.

Is the Occupation Email from the Staff member listed in the Staff tab (Class Maintenance) - if more than one Staff member listed, then a separate line will appear per Staff member in extract

• This value is defined using the Occupation Email field on the Occupation tab of Community Maintenance. See Community Maintenance - Occupation tab.
• This value has a maximum field length of 100 characters.

Whether the student is enrolled in the course.

• This value is defined using the Start and Stop fields on the matching student entry on the Students tab of Class Maintenance. See Class Maintenance - Students tab.
• This value is E (Enrolled) when the Process Date entered on the WA SCSA tab of the Import/Export Student Data window is between the Start and Stop dates. See Import_Export Student Data - WA SCSA tab.
• This value is W (Withdrawn) when the above statement is false.

Whether the student is enrolled in the unit.

• This value is defined using the Start and Stop fields on the matching student entry on the Students tab of Class Maintenance. See Class Maintenance - Students tab.
• This value is E (Enrolled) when the Process Date entered on the WA SCSA tab of the Import/Export Student Data window is between the Start and Stop dates. See Import_Export Student Data - WA SCSA tab.
• This value is W (Withdrawn) when the above statement is false.