Staff Kiosk Leave Application Email Notifications

Modified on Mon, 20 Apr at 6:26 AM

Synweb Staff Kiosk has the capability to email a notification to a recipient advising a staff member reporting to them has generated a leave application(Staff Kiosk-> Leave -> My Leave -> Leave Applications)

For a more detailed guide on the Leave application process referProcessing Online Leave application

The requestor and the recipient are determined by their Job position

In Synmain select HR -> Job Position Maintenance

Ensure all relevant Job positions have the following fields correctly set

Field	Description
Reports to Job position	The job position who will receive the notification
Leave Application Approval Authority	Set to Can approve leave applications that do not require elevated permission OR Can approve any type of leave application

Select HR -> Staff Maintenance -> Job Position Tab
For each Staff member ensure they have a job position which has a Reports to Position in Job Position Maintenance

Leave Application Notifications

Leave application notifications are generated when an application is submitted in Synweb and are created via Action Center Messages.

An Action Centre message can be generated

When an application is submitted : Recipient is the Manager
Outcome of an application : Recipient is the Requestor

Select System -> Settings Maintenance (Action Centre)
Navigate to Staff -> Leave Application
There are 2 possible Leave Application messages

Manager Receiving a leave Applijcation
Outcome of a Leave Application

Ensure both are Active
For an additional Email notification ensure Select Email when message is created
The Email subject can also be modified

Note: These are both Targeted Action Centre Messages so once activated there is no need to subscribe.

Action Center messages also require MailProfile to be configured correctly
Refer Action Centre and MailProfile troubleshooting tips