Students file (SACE)

Modified on Sun, 19 Apr at 11:56 PM

Selection criteria

Field	Description
Year	Students must be enrolled in a class in the current file year that has a code selected in the Board Studies Code field on the General tab of Class Maintenance. See Class Maintenance - General tab.
Term	This field is not used.
Campus	Students must be enrolled in a class at the selected campus, if a campus is selected. You can add students to classes using the Classes tab of Class Maintenance. See Current Student Maintenance - Classes tab. Note: You can define the class campus during the class creation process. See Creating new classes.
Year Level From/To	Students must be in one of the selected year levels. You can select student year levels using the Year Level field on the Status tab of the School tab of Current Student Maintenance. See Current Student Maintenance - School tab - Status sub-tab.
Process Date	Students must have active class enrolment at the process date. Class enrolment is defined using the Start Date and Stop Date fields on the Classes tab of Current Student Maintenance and is considered to be active when: Start Date is blank or equal to or before the Process Date Stop Date is blank or equal to or after the Process Date. See Current Student Maintenance - Classes tab.
Export Assessable Classes Only	When this field is selected, students are only included when the Assess column is selected on the Classes tab of Current Student Maintenance. For information about changing the value of this field, see Modifying student class details (current students).
Students with Blank Studies Code	When this field is selected, students are only included when they have a blank Studies Code field on the Codes tab of Current Student Maintenance. See Current Student Maintenance - Codes tab.

Export field configurations

Column	Heading	Description
A	Contact School Number	School Number issued to your organisation by the SACE Board.
		Configuration
		Mandatory
		This field value is defined using the School Code field on the SACE tab of the Import/Export Student Data window. This field has a maximum field length of 3.
B	Registration Number	SACE Board Identifier assigned to the student.
		Configuration
		Optional
		This field is defined using the Studies Code field on the Codes tab of Current Student Maintenance. See Current Student Maintenance - Codes tab. This field has a maximum field length of 7.
C	Student Code	Synergetic ID of the student.
		Configuration
		Mandatory
		This field value is defined when the student is added to the Synergetic community. Synergetic IDs are displayed in the top-right corner of Current Student Maintenance. This field has a maximum field length of 20.
D	Title	Title of the student. For example, Mr.
		Configuration
		Optional
		This field value is defined using the Title field on the Name tab of Community Maintenance. See Community Maintenance - Name tab. This field has a maximum field length of 4.
E	Given Names	Given Names of the student.
		Configuration
		Mandatory
		This field value is defined using the Given field on the Personal tab of Current Student Maintenance. See Current Student Maintenance - Personal tab. This field has a maximum field length of 45.
F	Family Name	Surname of the student.
		Configuration
		Mandatory
		This field value is defined using the Surname field on the Personal tab of Current Student Maintenance. See Current Student Maintenance - Personal tab. This field has a maximum field length of 45.
G	Gender	Gender of the student.
		Configuration
		Mandatory
		This field value is defined using the Gender field on the Personal tab of Current Student Maintenance. See Current Student Maintenance - Personal tab. This field has a maximum field length of 1.
H	Date of Birth	Date of birth of the student.
		Configuration
		Mandatory
		This field value is defined using the Date of Birth field on the Personal tab of Current Student Maintenance. See Current Student Maintenance - Personal tab. This field has a maximum field length of 10.
I	Phone Country Code	Country code of the phone number recorded for Parent 1.
		Configuration
		Optional
		This field has a default value of 061 This field has a maximum field length of 3.
J	Phone Area Code	Area code of the phone number recorded for Parent 1.
		Configuration
		Optional
		This field has a default value of 08. This field has a maximum field length of 4.
K	Local Phone Number	Phone number recorded for Parent 1.
		Configuration
		Optional
		This field value is defined using the home phone number recorded for Parent 1 in the Home Phone field on the Phone tab of Community Maintenance. See Community Maintenance - Phone tab. This field has a maximum field length of 10. Tip: You can launch to the Parent 1 community record by clicking on the Parent 1 sub-tab of the Demographic tab of Current Student Maintenance. See Current Student Maintenance - Demographic tab - Parent 1 sub-tab.
L	Street Address Line 1	Line 1 of the student's postal address.
		Configuration
		Mandatory
		This field value is defined using the Line 1 field on the Postal Address tab of Community Maintenance. See Community Maintenance - Postal Address tab. This field has a maximum field length of 30.
M	Street Address Line 2	Line 2 of the student's postal address.
		Configuration
		Optional
		This field value is defined using the Line 2 field on the Postal Address tab of Community Maintenance. See Community Maintenance - Postal Address tab. This field has a maximum field length of 30.
N	Street Address Line 3	Line 3 of the student's postal address.
		Configuration
		Optional
		This field value is defined using the Line 3 field on the Postal Address tab of Community Maintenance. See Community Maintenance - Postal Address tab. This field has a maximum field length of 30.
O	Suburb	Suburb of the student's postal address.
		Configuration
		Mandatory
		This field value is defined using the Suburb field on the Postal Address tab of Community Maintenance. See Community Maintenance - Postal Address tab. This field has a maximum field length of 45.
P	State	State of the student's postal address.
		Configuration
		Mandatory
		This field value is defined using the State field on the Postal Address tab of Community Maintenance. See Community Maintenance - Postal Address tab. This field has a maximum field length of 3.
Q	Post Code	Postcode of the student's postal address.
		Configuration
		Mandatory
		This field value is defined using the Postcode field on the Postal Address tab of Community Maintenance. See Community Maintenance - Postal Address tab. This field has a maximum field length of 4.
R	Home Group	Home group of the student.
		Configuration
		Optional
		This field value is defined using the HomeGroupDefinition field of the luYearLevel lookup table. See luYearLevel lookup table. This field has a maximum field length of 8.
S	Year Level	Year level of the student.
		Configuration
		Optional
		This field value is defined using the Year Level field on the Status sub-tab of the School tab of Current Student Maintenance. See Current Student Maintenance - School tab - Status sub-tab. This field has a maximum field length of 2.
T	Street Address Line 4	Leave this field blank.
U	TAFE ID	Vocational Education Code assigned to the student by the government.
		Configuration
		Optional
		This field is defined using the Vocational Education Code field on the Codes tab of Current Student Maintenance. See Current Student Maintenance - Codes tab. This field has a maximum field length of 10.
V	ED ID	Leave this field blank.
W	Ab/Tr Ind	Whether the student is an Aboriginal or Torres Strait Islander.
		Configuration
		Optional
		This field value is defined using the Indigenous Student and Torres Strait Islander fields on the Flags tab of Current Student Maintenance. See Current Student Maintenance - Flags tab. This field has a value of Y when either of these fields is selected. Otherwise, the field has a value of N. This field has a maximum field length of 1.
X	Email Address	Email address of the student.
		Configuration
		Optional
		This field value is defined using the Email field on the Personal tab of Current Student Maintenance. See Current Student Maintenance - Personal tab. This field has a maximum field length of 100.

Attachments (5)

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