Maintaining general ledger accounts

Modified on Mon, 20 Apr at 12:03 AM

Use General Ledger Maintenance to view and maintain information about individual general ledger accounts; these accounts are used to record financial activity at your organisation.
Tip: You can launch General Ledger Maintenance from general ledger lookup fields by right-clicking the field and selecting Launch General Ledger Maintenance.

Also see Accounting structure in the Accounting structure manual.

How to:

Search for a general ledger account. See Searching for general ledger accounts.
Create a new general ledger account. See Creating new general ledger accounts.
Maintain available monthly budgets. See Maintaining available monthly budgets.
Import general ledger budgets into one of ten available budgets. See Importing general ledger budgets.
Approve budgets when the budget process is completed. See Approving budgets.

What you can do:

What you can do…	See…
Maintain: general information about the general ledger account flags to determine how the account is used.	General Ledger Maintenance - General tab
Maintain sub-allocations at your organisation, used to identify projects.	General Ledger Maintenance - Sub Allocations tab
You can: view finance reports that the general ledger account is included in add the general ledger account to a finance report that it is not already set up in modify the settings of the general ledger account in the finance report delete the account from one or more finance reports.	General Ledger Maintenance - Finance Reports tab
You can: view the amounts budgeted, allocated and actually spent by month for a general ledger account calculate monthly budgets by allocating a portion to each maintain the budget amounts and allocated amounts.	General Ledger Maintenance - Budget/Actual tab
View general ledger postings to this account.	General Ledger Maintenance - Postings tab
View: individual journals that have updated the account a running balance to keep track of the activity on the account.	General Ledger Maintenance - Journals tab
View: complete purchase orders incomplete purchases orders.	General Ledger Maintenance - Purchase Orders tab
View and maintain documents relating to general ledger accounts.	General Ledger Maintenance - DocMan tab
View security settings for this account. Maintain users who are authorised to: maintain this account maintain all accounts.	General Ledger Maintenance - Security tab
Maintain user-defined forms used within General Ledger Maintenance.	General Ledger Maintenance - User Forms tab
You can: view audit details of who created and maintained this account add a comment about the account.	General Ledger Maintenance - Maint tab

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