General Ledger Maintenance - Journals tab

Modified on Mon, 20 Apr at 12:03 AM

Use the Journals tab to display:

individual journals that have updated the account
a running balance to keep track of the activity on the account.

Note: Many of the fields are blank or zero as they depend on the source of the transaction that created the journal.

Opening the Journals tab

To open the Journals tab:

Select Module > General Ledger > General Ledger Maintenance from the main menu.
The Set General Ledger Search Criteria window is displayed.
Tip: You can also access General Ledger functions by clicking .
Search for the general ledger account. See Searching for general ledger accounts.
The General tab of the General Ledger Maintenance window is displayed.
Click the Journals tab.
The Journals tab of the General Ledger Maintenance window is displayed.
Either:
• Type the G/L Year and click .
• Click on the up or down arrow on the G/L Year field.
Journals for the selected general ledger year are displayed.
Note: You can also filter on Sub Allocation Code if applicable to this G/L account.

General Ledger Maintenance - Journals tab key fields and buttons

Fields

Field	Description
G/L Date	Select to filter the G/L journals for the general ledger year. Either: Type the G/L Year and click . Click on the up or down arrow on the G/L Year field. Journals for the selected general ledger year are displayed.
Sub Allocation Code	Further filter G/L journals, for the selected G/L Year, if sub-allocations are set up for this G/L account. Note: Nothing is available from the drop-down list if sub-allocations are not linked to the G/L account. Sub-allocations are maintained on the Sub Allocations tab of General Ledger Maintenance. See General Ledger Maintenance - Sub Allocations tab.

Grid area fields

Field	Description
Date	Date of the general ledger journal.
Journal Description	Description of the journal.
Amount	Amount excluding tax. Note: Debits are shown as positive amounts and credits are shown as negative amounts.
Local Amount	The Amount displayed in the default currency.
Tax Code	Code used to determine the tax applicable to this journal.
Tax	Tax calculated using the Amount and the Tax Code values.
Balance	Running account balance. Note: This column heading is named Movement for balance sheet accounts filtered on sub-allocation codes.
Posting No	Number of the posting.
Source	Synergetic program that is the source of the posting. Tip: Double click on an entry to open the source program at the corresponding entry.
Order No	Purchase order number.
Receipt No	Receipt number.
ID	Synergetic ID of the person or company that the transaction relates to.
Name	Name of the person or company that the transaction relates to.
Seq	Unique sequence number of the transaction.
Sub Alloc	General ledger sub-allocation code.
Sub Alloc Desc	General ledger sub-allocation description.
Deb Tran	Debtor transaction sequence.
Cred Tran	Creditor transaction sequence.
Pay Code	Payroll pay code.
Sale Inv No	Sale invoice number from the Sales module.
Inv No Issued	Invoice number issued from Debtors or General Ledger module.
Inv Line Desc	Line description printed on the invoice.
Rvrs Jnl Seq	Reversing transaction reference.
Income	Selected if this is an income transaction for tax purposes.
Classif'n Code	Classification code for tax purposes.
Adjustment	Selected if the journal adjusted tax for a prior period.
BAS Posting	Posting number if the transaction has been posted to the BAS.

Buttons

Button	Description
	Display journals based on the selected: general ledger year sub-allocation code, if applicable for the G/L account.
	Based on the Source of the general ledger journal, launch into the appropriate tab of the relevant maintenance function and select the corresponding charge. For example: Debtor Maintenance Creditor Maintenance.
	Launches an audit print preview for the posting the selected journal was created from.\ Audit prints can be created for journals from: Creditors Debtors Payroll General Ledger. Note: Access to audit prints are controlled by the same privileges as their maintenance windows. For example, you can only view a creditor audit print if you have permission to view the Creditor Maintenance window.
	Launches the Edit Journal window. Use this window to change the Journal Description or the Sub Allocation Code.