NZQA/NCEA KB Article
The following are processes identified for NCEA import/export
luReportResultType
Per the NZQA website https://www2.nzqa.govt.nz/ncea/student-assessment-hub/ncea-results/results-publication-advice-for-students/ the following are accepted
'N' for Not achieved
'A' for Achieved
'M' for Achieved with merit
'E' for Achieved with excellence.
Other possible result codes
'ABS' for Absent
'SNA' for Standards not assessed
'RNA' for Results not available.
These results can be maintained via luReportResultType https://synergetic.help.tes.com/support/solutions/articles/75000147216-lureportresulttype-lookup-table
Showing Enrolled and Classification
Within Subject Assessment Maintenance > Summary tabs, check
Print Selectable for Result
Show Result Classification
By enabling these, users can select the Enrolled and Classifications
Note: You may not want to enable the ‘Print Selectable for Result’ (Enrolled checkbox) so that teachers do not accidently enrol/unenroll a student
Default Print Flags – Enrolled checkbox
By default Synergetic usually sets the Enrolled checkbox to checked/true, however if you wish to set these per your own defaults, they can be set at the class level via Class Maintenance > Print Flags tab
Non-accepted results
While there are the accepted results (per above) some sites wish to use other results. E.g. to show an estimated grade
If results outside of the accepted ones are used, these need to be mapped to something NZQA will accept. Within Configuration File Maintenance, search for the following key:
Students|DataExport|NZQA|ExportResults|{Your Result}
NOTE: The above key is an example and is not required to exist. If it does not, you can select the Add button to include the information yourself
For example, you may use X result to make it easier for teachers to identify students who have withdrawn and this will be mapped to a blank result when sending to NZQA
Select the “Add (Copy)” button
Modify Key5 and Value fields to match your requirement
Save the changes
Assessable flag
In order for results to be sent, students should remain Assessable
Note that processes like Timetable imports can automatically set this. Once a students data has been synchronized between NZQA and Synergetic, they can then remain non-assessable if you wish.
Withdrawn students
Assessable flag needs to be checked/true
Enrolled print flag needs to be checked/true
Classification = Withdrawn
E.g.
Failed exam
If a student has failed an exam and the standard allows for a resit.
All current data, e.g. Result, Dates, etc can remain as is. When the student resits the exam, the Assessment Opportunity can be updated (e.g. to 2 or 3) and any other relevant information, i.e. Result, Date etc.
Duplicate standards for a student
E.g. in General Maths and Specialist maths classes both assessing the same standard
This would require a discussion with both teachers of the classes, where only one will submit their assessment result. The other staff member will uncheck the ‘Enrolled’ checkbox (just for this specific standard for the specific child) from their class so that it will not submit to NZQA.
Configuration Keys
Take note of other keys. While they may not be specifically for NCEA, they may be standard Synergetic configurations for results maintenance.
E.g.
Previewing error report
Prior to sending to NZQA, the Error Listing report can be previewed. This will list any possible errors identified so that you can resolve.
Check the ‘Preview Error Listing Only’ and select the OK button.
E.g.
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