Maintaining current students

Modified on Mon, 20 Apr at 12:10 AM

How to

Use the Current Student Maintenance windows to:

Search for a student on the system. See Searching for existing students.
Create a new student. See Creating new students.
Add student classes in bulk. See Adding student classes in bulk.
Modify student class details. See Modifying student class details (current students).
Add a new employer for work experience being undertaken by the student. See Creating a new employer for work experience.
Add a new contact for an existing student. See Adding new contacts (Current students).
Swap the contacts for an existing student. See Swapping contacts.
Add a new relation for an existing student. See Adding new relations (Current students).

What you can do

What you can do...	See...
Maintain personal information about the student, including contact details.	Current Student Maintenance - Personal tab
You can: Maintain flags and related information to: categorise students for your organisation's reporting categorise students for government reporting specify religious milestones. View passport and visa details.	Current Student Maintenance - Flags tab
Maintain: a summary of key organisation information including campus, form and year a summary of out of hours school care current and next year status, including dates when leaving and possibly returning.	Current Student Maintenance - School tab
Maintain details of when a student first started at your organisation, their previous school and how they found out about your organisation.	Current Student Maintenance - Entry tab
Maintain scholarships applied for and awarded at your organisation.	Current Student Maintenance - Scholarships tab
You can: list enrolment deposit details check that entrance payments are complete for a student.	Current Student Maintenance - Deposit tab
Maintain details of the transport students are using to and from school.	Current Student Maintenance - Transport tab
Maintain details of courses being undertaken by a student internally or at an outside institution.	Current Student Maintenance - Courses tab
Maintain academic and co-curricular classes attended.	Current Student Maintenance - Classes tab
List current academic and other timetables, and events for a specified date.	Current Student Maintenance - Timetable tab
Maintain awards for individual and team achievements received while attending your organisation.	Current Student Maintenance - Awards tab
List class attendance.	Current Student Maintenance - Attendance tab
List and maintain the details of any absences from school.	Current Student Maintenance - Absent tab
Maintain details of external schools a student is attending or languages the student is studying.	Current Student Maintenance - External tab
Maintain work experience opportunities undertaken and relevant employer details.	Current Student Maintenance - Work Exp tab
Maintain materials used to aid a student, usually for courses conducted by outside organisations.	Current Student Maintenance - Material tab
Maintain contact details for primary and alternative contacts, particularly parents.	Current Student Maintenance - Contacts tab
Maintain family relationships and contact details, from the student's perspective.	Current Student Maintenance - Relations tab
List siblings currently attending and planning to attend your organisation in the future.	Current Student Maintenance - Siblings tab
Maintain details for people to be contacted in the event of an emergency.	Current Student Maintenance - Emergency tab
Maintain contact details for the student's preferred doctor (and an optional alternative) for medical attention.	Current Student Maintenance - Doctor tab
Maintain: public medical alerts dentist's contact details medical details and incidents.	Current Student Maintenance - Medical tab
View student medical conditions.	Current Student Maintenance - Medical Conditions tab
Maintain details of student disabilities including: category of disability adjustment level required to accommodate the disability needs identified adjustment details consultation details review comments.	Current Student Maintenance - Disability tab
Maintain codes used to: link to other database records in use at the school cross link records back to previous systems used.	Current Student Maintenance - Codes tab
Maintain parameters that determine how billing is undertaken for this student and family.	Current Student Maintenance - Debtor tab
Maintain concessions that apply to various fees generated by automatic tuition debtor functions.	Current Student Maintenance - Concessions tab
Record: legal separations court orders that the privacy policy has been agreed to.	Current Student Maintenance - Legal tab
Display the most recent student photograph.	Current Student Maintenance - Photo tab
Maintain relevant and important comments that should be borne in mind by staff.	Current Student Maintenance - Comment tab
Define your own tabs or programs within Synergetic.	Current Student Maintenance - User Forms tab
Maintain information about students and parents for demographic requirements.	Current Student Maintenance - Demographic tab
Display details of who has changed the student's record.	Current Student Maintenance - Maint tab
Attach relevant documents, spreadsheets and pictures to a student's file.	Current Student Maintenance - DocMan tab
Add time-based alerts that are displayed when the student is selected.	Current Student Maintenance - Alerts tab
View and maintain: communications yet to be sent to the student the student's notification methods.	Current Student Maintenance - Current Comms tab
View past communications sent to students.	Current Student Maintenance - Comms tab
View and maintain events the student is attending.	Current Student Maintenance - Current Events tab
View events the student has attended in the past.	Current Student Maintenance - Events tab
You can: maintain existing loans create new loans maintain bookings for planned lending of objects create new bookings.	Current Student Maintenance - Objects tab
You can: View sales made to the person. Reprint the sales docket for a previous sale.	Current Student Maintenance - Sales tab
You can: record citizenship, passport and visa details set which citizenship or visa subclass is active at present.	Current Student Maintenance - International tab
Manage: bookings with accommodation suppliers, such as hostels bookings with one of a student's contacts, such as a relative or an individual providing home stay services.	Current Student Maintenance - Accommodation tab
View and maintain details of any activities. You can flag activities with a follow-up date.	Current Student Maintenance - Activity tab
New Zealand organisations update settings required by the New Zealand Ministry of Education (NZ MOE).	Current Student Maintenance - NZMOE tab (Roll returns)
New Zealand organisations maintain information required by the New Zealand Qualifications Authority.	Current Student Maintenance - NZQA tab
New Zealand organisations: view assessment standards linked to areas of assessment for the selected student maintain Te Reo Paper and Te Reo Answer Request values for one or more linked assessment standards view assessment standards done at other organisations update assessment standards done at other organisations, if they have not been printed.	Current Student Maintenance - NCEA tab
You can: view documents uploaded to the student's DocMan tab view correspondence sent to the student include emails from Microsoft Outlook.	Current Student Maintenance - Correspondence tab
View details of pastoral care items for students.	Current Student Maintenance - Pastoral Care tab
View action centre tasks or notifications linked to the selected student.	Current Student Maintenance - Action Centre tab
You can: schedule interviews assign staff members to interviews record interview outcomes maintain interview details.	Current Student Maintenance - Interviews tab
View and maintain co-curricular classes for the selected student.	Current Student Maintenance - Co-curricular tab
View class and co-curricular electives for the selected student.	Current Student Maintenance - Electives tab
You can maintain: general and specific details about each plan activities for each plan learning areas associated with each plan.	Current Student Maintenance - Individual Plans tab
Maintain details about the ability of students to perform physical activities.	Current Student Maintenance - Ability tab
You can maintain: types of career plan subject selections goals plan milestones skills and abilities courses.	Current Student Maintenance - Career tab
You can maintain: type of support service status of the support service support service details parent and staff contacts.	Current Student Maintenance - Services tab
Maintain current student and current student contact details confirmed online using the My Details tab of the Community Portal.	Current Student Maintenance - Confirm Details tab