August Non Government School Census (NGSC)

TABLE OF CONTENTS

• 2024 Student Census

  • Hint: You may need to unblock the Schools Hub template as it contains macros

  • Included Year Levels
  • Student Disability
  • Other Important fields
  • Staff Census
    
    

Student Census

This help page covers the Non Government School August Census. The census date is usually the first August Friday.

Synergetic has a Crystal Report to extract student census information
Run STUCENS3 - Student Census - Australian non-Government Schools

This instructional video outlines the steps to extract the Non Government Student Census from Synergetic

Note : this video is based on the original Schools Hub extract (pre 2026)  

Refer the Education Hub page for all the official government documentation

• Data Collections Non-Government Schools Census 1

The following Synergetic User Hub Pages contain instructions to prepare and run the Student census.

• Import_Export Student Data - NGSC (Census)
• Running the Student Census - Australian Non-Government Schools report
• Preparing Student Census data for submission (Non-Government Schools)

Hint: You may need to unblock the Education Hub template as it contains macros

• A potentially dangerous macro has been blocked - Microsoft Support 1
   

Included Year Levels

Only certain year levels are required for submission to the NGSC census

Select System -> Lookup table Maintenance

Select luyearlevel

Ensure IncludeinCensusFlag is selected for the year levels you wish to appear in the census

In SynMain or SynWeb Select System -> Interface Settings

Select the AUSGOVNGSC interface setting

Navigate to 2020 -> Outbound->  LuYearlevel

Ensure all required Yearlevels are mapped

Any unmapped Year levels will receive this warning Icon. This is ok.

Student Disability

There are 4 student disability types which can be recorded in the census. Cognitive, Physical, Sensory, Social

Select Current Student Maintenance -> Disability Tab

Generate a disability record for each required student

IMPORTANT - Ensure Include in Export is selected

Other Important fields

The following Tabs in Current student Maintenance contain important fields

Flags Tab -> Indigenous status of student

Debtor Tab -> Full Fee Paying Status (for overseas student)

International Tab -> Citizenship and Visa subclass (for overseas student)

School Tab -> Boarder or Day Student Status

School Tab -> FTE Status

School Tab -> Status , Leaving Date and Leaving Reason (for students who have left the school)

Personal Tab -> Student Gender

Entry Tab -> -> Entry Date (For students who entered the school part way through the census period)

School Location tab (Location Collection)

Fill this tab manually as per Education Hub Requirements

Did all students attend the census reference period?

in STUCENS3 Select Absence Events Daily calc to acknowledge students who have all non attendances during the census period

Are all students Australian Citizens?

This list can be generated by Synergetic using STUCITIZEN Crystal Report

Do You have Part Time Students?

STUCENS3 generates a list of Part Time students

Do you have Boarding Students?

STUCENS3 generates a list of Boarding students

Staff Census (Staff Data Tab)

There is no change to Synergetic regarding the Schools Hub Staff Census.

• Key HR reports 1

Please follow the same process you did for prior years.

To extract a list of ALL current staff Select Staff Maintenance. (Use the Set Staff Search Criteria to customize the list)

In the staff selector Right click the mouse and select copy Grid Contents to Excel

This will export to excel fields including Preferred Name, Surname and Gender fields