Substitutions - Substitution Search Criteria window

Modified on Sun, 19 Apr at 11:31 PM

Use the Substitution Search Criteria window to:

Opening the Substitution Search Criteria window

To open the Substitution Search Criteria window:

Select Curriculum > Substitutions Maintenance from the SynWeb main menu.
The Substitution Search Criteria window is displayed.

Substitutions Search Criteria window sections
The Substitution Search Criteria window is divided into the following sections:

Selection area used for searching for the staff member and their timetable for a given date.
Timetable grid area used for displaying:
the timetable for the selected staff member on a given day
any existing substitutions.

Selection area

Fields

Fields	Description
Year & Sem	Select the Year and Semester you want to make the substitution for, if not in the default year or semester.
Timetable Date	Select the date you want to make the substitution for.
Staff Code	Select a different staff member you want to enter a substitution for. This defaults to your staff code. To select a different staff member, select them from the drop-down list.

Buttons

Button	Description
	Refresh the timetable based on the updated selections.
	Clear the selections and the results from the window. The selections are set back to: the current year and term today's date a blank staff code.

Timetable grid
The timetable grid area consists of:

Grid area fields

Fields	Description
Time	Start time of the class.
Period	Either the: teaching period non-teaching time, such as recess or lunch.
Room	Room where the class is being held.
Class	Class code.
Description	Description of either the: class non-teaching time, such as recess or lunch.
Covered by	Name of the staff member covering for the selected staff member, if any. Nothing is displayed if there is no staff substitution.

Command links

Link	Description
Add	Select the Add launch link to add a new staff substitution for the selected class. See Substituting a staff member and a room for a class. Also see Navigating around SynWeb in the Introduction manual.
Delete	Select the Delete launch link to delete an existing staff substitution for the selected class. See Removing a substitute staff member from a class.