Staff Maintenance - Substitute bar

Modified on Sun, 19 Apr at 11:31 PM

The Substitute bar is used in Synergetic to:

set whether the staff member is available as a substitute
set the campuses they can substitute at
set the load adjustments required based on their current workload per timetable cycle
view substitutions that the selected staff member has for the selected file year.

Opening the Substitute bar

Select Human Resources > Staff Maintenance from the SynWeb main menu.
The Staff Search Criteria window is displayed.
Search for the staff member. See Searching for staff members.
Click the Substitute bar.

Tip: You can click anywhere on a navigation bar other than the caption to open it.

The Substitute bar of the Staff Maintenance window is displayed.

Staff Maintenance - Substitute bar key fields and buttons
Fields

Field	Description
Available for Substitutes	Select to make the staff member available as a substitute. Clear the field if the staff member is not available. They will not be displayed in certain views.
Campus 1	Campus that the staff member is available to substitute at. If this field is left blank, the staff member is available to substitute at all campuses, assuming the Available for Substitutes field is selected.
Campus 2	Second campus that the staff member is available to substitute for.
Load Adjustment	Used to adjust a staff member's load up or down. For example, if a staff member has 35 classes per timetable cycle and you set a Load Adjustment of 5, this will make them equivalent to a load of 40 (classes per timetable cycle).
File Year	Current file year.

Grid area fields

Field	Description
Date	Timetable date of the class.
Period	Timetable period of the class.
Class Code	Class code of the class.
Class	Description of the class.
Original Staff	Staff code of the staff member who normally takes the class.
Original Name	Name of the staff member who normally takes the class.
Room	Room where the class was held. The room may have been changed from the original room. See Substituting a room for a class in the SynWeb HR manual.
Work Tasks	Information provided to the substituting staff member at the time of the substitution, to assist with the work tasks.
Comment	Additional information provided to the substituting staff member at the time of the substitution.
Original ID	Synergetic ID of the staff member who normally takes the class.

Common buttons

Button	Description
	Create a new staff member. See Creating staff members.
	Delete the selected staff member. See Deleting staff members or making them inactive.
	Display the Staff Maintenance Search Criteria window. You can update the search criteria and search for new staff. See Searching for staff members.
	Customise how the bars are displayed. See Customising navigation bars in the Introduction manual.
	Create a new task relating to the current staff member. See Managing tasks in the Introduction manual.
	Click to refresh the screen for the selected staff member.

Attachments (9)

worddavc642e34e67ea93b6e48d427880fd0777.png
8.59 KB

69e1fcab8a5c9.Staff_Maintenance_-_Substitutes_bar_(synweb).gif
10.2 KB

69e1fcab8a5cc.New_button_(synweb).gif
542 Bytes

69e1fcab8a5cd.Delete_button_(synweb).png
679 Bytes

69e1fcab8a5ce.Criteria_button_(synweb).gif
1.24 KB

69e1fcab8a5cf.Staff_Maintenance_Search_Criteria_window_(synweb_compressed).gif
10.1 KB

69e1fcab8a5d0.Customise_tabs_button_(synweb).gif
838 Bytes

69e1fcab8a5d1.New_Task_button_(synweb).gif
695 Bytes

69e1fcab8a5d2.Refresh_button_(maintenance_synweb).gif
947 Bytes