Payroll Maintenance - General tab

Start Date

Date that the employee commenced employment at your organisation.

Override Start Date

Select to indicate that the employee's start date in Payroll should be different from the one in Human resources. This field then no longer appears as a discrepancy.

Leave Start Date Adjust (Months)

An adjustment to the length of the employee's service when calculating leave entitlement. Use a positive number to decrease the length of time the employee has worked for you, and a negative number to increase it.

For example, if:

• An employee takes twelve months of unpaid leave, set the Length of Service Adjust (Months) to 12 to ensure the employee does not accrue leave entitlements while they are on unpaid leave.
• You are transferring three months of a new employee's leave entitlements from their previous organisation, set the Length of Service Adjust (Months) to -3.

Category for the payroll employees.

For example, administration staff.

Override Category

Select to indicate that the employee's category in Payroll should be different from the one in Human resources. This field then no longer appears as a discrepancy.

Pay Group

Group for processing pays with a similar period. For example, weekly or monthly pay groups.

This field also controls the payment frequency and is used when you bulk pay employees.

Note: This is maintained in the luPayrollPayFrequency lookup table. See luPayrollPayFrequency lookup table.

Employment Status

Whether:

• full-time employee
• part-time employee
• casual employee
• contractor.
  

Note: This is maintained in the luPayrollEmployeeStatus lookup table. See luPayrollEmployeeStatus lookup table.

Payslip Notification Method

Method used to send payslips to the employee.

Note: If the notification method is set to Email, and no email address is provided, payslips will be printed for this employee instead.

Override email

Enter an email address if you want to send emails a different address than those listed in Community Maintenance.

Leave Calculation Method

Method used to calculate leave entitlements:

• FTE - calculate leave entitlements based on the length of time the employee has worked for your organisation
• Hours Worked - calculate leave entitlements based on the hours the employee works each pay period.

Note: This field is not editable. Leave entitlement calculation methods are based on the employee's award. See Payroll Configuration - Leave Awards tab.

Timesheet Mode

Select how this employee can submit timesheets in the SynWeb Staff Kiosk. Modes include:

• enabled - the employee can claim any of their pay codes that have timesheet entry enabled
• disabled - the employee cannot claim any pay codes on the timesheet
• schedule only - the employee can only claim pay codes for which they are timetabled.

The Previous payroll ID used to identify the payroll employee.  Used where employee has changed Payroll ID.

Note: The Previous Payroll ID and End Date fields are used to identify the records of the selected payroll employee when amending prior financial year records submitted with a different BMS ID. For information about maintaining BMS IDs, see Payroll Configuration - BMS ID tab.

           Consult the ATO for guidance on when to provide Previous Payroll ID and requirements on transferring YTD Pay Amounts between Payroll ID's.