Assets Import

Modified on Mon, 20 Apr at 12:12 AM

Use the Asset Import window to import assets from a file to Asset Register Maintenance in SynMain.

Opening the Asset Import window

Select Module > General Ledger > Asset Import from the main menu.
The Asset Import window is displayed.

Tip: You can also access the General Ledger functions by clicking the General Ledger toolbar icon.

Asset Import window key fields and buttons

Field	Description
Select	Use to select one or more records for deletion or import. You can delete either: selected records records not selected. You can import the records that have been selected by clicking on “Accept and Create Assets”.
Status message	Provide details on errors that would prevent the record from being imported.
Asset Number	Unique number used to identify an asset.
Asset Type	Asset Type Code to distinguish different types of assets by depreciation rate and general ledger allocations in Asset Definitions Maintenance. (See Asset Definitions Maintenance - General tab in the Assets manual.)
Asset Category	Code to identify category for the asset as defined in lookup table luAssetCategory.
Cost Centre Code	General ledger cost centre linked to the Asset Type Code.
GL Sub Alloc Code	Sub-allocation code of the General Ledger associated with the Asset Type in Asset Definitions Maintenance.
Description	Description of the asset.
Model	Unique information required to identify the asset.
Serial	Unique information required to identify the asset.
Quantity	Quantity of asset.
Private Rate	Specify the approximate percentage of private use of the asset. This determines the amount to allocate to the private use general ledger account.
Purchased Date	Date the asset was purchased.
Purchased Cost	Purchase price of the asset.
Insurance Notified Date	Date the insurance company was notified of the asset's acquisition.
Insurance Notify Reference	Insurance notification reference number.
Creditor ID	Synergetic ID of the creditor.
Order Number	Purchase order number used to purchase the asset.
Business Unit	Code of the Business Units the asset is associated to.
Building Code	Code associated with the Business Unit in luBuilding.
Room	Code associated with the Building Code in luBusinessUnitRoom
Assigned ID	ID of Community member asset is assigned to.

Buttons

Button	Description
	Display the load merge file window. See Loading merge files when importing assets. Loading merge files when importing assets
	Delete the currently selected record.
	Delete record with the Select field selected.
	Delete records with the Select field deselected.
	Accept the selected records on the window and create an asset with the data on the records.
	Cancel the asset import process.