Purchase Order Maintenance - Authorisation tab

Modified on Sun, 19 Apr at 11:57 PM

Use the Authorisation tab to:

There are two categories of user who can authorise purchase orders:

A user who belongs to the SuperAuthorisor group can authorise any purchase order. See Group/User Security Maintenance - Groups View in the System maintenance manual.
Each business can set up one or more people to authorise purchase orders within that unit only. See Purchase Orders sub-tab of the Business Units tab of Finance Configuration Maintenance.

Opening the Authorisation tab

To open the Authorisation tab:

Select Module > Creditors > Purchase Order Maintenance.
The Set Purchase Order Search Criteria window is displayed.
Tip: You can also access the purchase order functions by clicking .
Search for the purchase order. See Searching for purchase orders.
Open the purchase order.
The General tab of the Purchase Order Maintenance window is displayed.
Click the Authorisation tab.
The Authorisation tab of the Purchase Order Maintenance window is displayed.

Purchase Order Maintenance - Authorisation tab key fields and buttons
Fields

Field	Description
Ordered By	Name of the person who placed the order.
Comment	Any comments or notes regarding the order.
Auth'n Status	Authorisation status of the order. Values include: Authorised Denied Department Approved Requested Reviewed.
Authorised By	Name of the person who set the authorisation status of the order.
Comment	Any comments or notes regarding the authorisation status.