Edit Employee Details for Export window

Modified on Sun, 19 Apr at 11:58 PM

You can use the Edit Employee Details for Export window to edit general payroll employee details submitted with the Employee Details file:

Personal details
Address details
Daytime phone details
Mobile phone details.

Note: The fields of the Edit Employee Details for Export window are not linked to the Community, so updating these fields does not update the corresponding fields in Community Maintenance and vice versa.

Opening the Edit Employee Details for Export window

To open the Edit Employee Details for Export window:

Select Payroll > Payroll Employee Maintenance from the main menu.=
The Set Payroll Search Criteria window is displayed.
Search for the employee payroll record for the staff member. See Searching for payroll employees.
The Personal tab of the Payroll Maintenance window is displayed.
Click the Declarations tab.
The Detail sub-tab of the Declarations tab of the Payroll Maintenance window is displayed.
Click the Personal Details sub-tab.
The Personal Details sub-tab of the Declarations tab of the Payroll Maintenance window is displayed.
Click .
The Edit Employee Details for Export window is displayed.

Edit Employee details for Export window key fields and buttons

Personal area fields

Field	Description
Name	Type of declaration. You can select: TFN Declaration to record a Tax File Number declaration for payroll new employees Withholding Declaration to record payment withholding details.
Title	Payroll employee’s title.
First Name	Payroll employee’s first name.
Other Names	Payroll employee’s other names.
Family Name	Payroll employee’s surname.
Date of Birth	Payroll employee’s date of birth.
Email	Payroll employee’s email address.

Daytime phone area fields

Field	Description
Country	Payroll employee’s country.
Area Code	Payroll employee’s area code.
Number	Payroll employee’s daytime phone number.
Extension	Payroll employee’s daytime phone number extension, if required.

Mobile phone area fields

Field	Description
Country	Payroll employee’s country.
Area Code	Payroll employee’s area code.
Number	Payroll employee’s mobile phone number.
Extension	Payroll employee’s mobile phone number extension, if required.

Address area fields

Field	Description
Unit Type	Payroll employee’s unit type, if required.
Unit Number	Payroll employee’s unit number, if required.
Floor Type	Payroll employees floor type, if required.
Floor Number	Payroll employee's floor number, if required.
Building	Payroll employee's building, if required.
Street Number	Payroll employee’s street number.
Street Name	Payroll employee’s street name.
Suburb/Rural	Payroll employee's suburb
City	Payroll employee’s city.
Postcode	Payroll employee’s postcode.
State	Payroll employee’s state.
Country	Payroll employee’s country.

Buttons

Button	Description
	Reload the employee’s details from Community Maintenance. To reload the employee details: Click . The Confirm window is displayed. Click . The employee details are reloaded.