Use the Budget/Actual tab to view the movements in the budget and to view actual income and expenditure against the budgeted amounts summarised for this division.
Note: Budgets and actual data is recorded against individual general ledger account codes. You can load your budget from a spreadsheet. See Importing general ledger budgets.
To open the Budget/Actual tab:
- Select Module > General Ledger > Division Maintenance from the main menu.
The Set Division Search Criteria window is displayed.
Tip: You can also access General Ledger functions by clicking.
- Search for the division. See Searching for general ledger divisions.
The General tab of the Division Maintenance window is displayed. - Click the Budget/Actual tab.
The Budget/Actual tab of the Division Maintenance window is displayed. - Either:
• Type the G/L Year and click.
• Click on the up or down arrow on the G/L Year field.
The window is redisplayed with data for the selected G/L Year.
Division Maintenance - Budget/Actual tab key fields and buttons
Fields
Field | Description |
|---|---|
G/L Year | Select to filter the general ledger year.
|
Grid area fields
Field | Description |
|---|---|
Month | Budget month. |
Movement | Movement within the month. |
Running Balance | Running balance of the income and expenditure for the month. |
Budget | Budgeted amount for the month. |
Budget Approved | Approved budget for the month. |
Budget Cash | Additional budget field that can be used to store cash flow movement by month for individual general ledger accounts as opposed to normal accrued postings. |
LY Movement | Journals summarised by month for all general ledger accounts allocated to this COA code. |
Buttons
Button | Description |
|---|---|
Refresh the information in the grid from the database.
|
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