Absence Events Maintenance window

Modified on Sun, 19 Apr at 11:35 PM

Use the Absence Events Maintenance window in SynWeb to manage and record details of:

absence slips that were returned from classes
a student who signed in late
a student who signed in manually
a student who signed out manually
a student who is expected to arrive at a given date and time
a student who is expected to depart at a given date and time
a student who is expected to depart at a given date and time and is expected back at a given time
a student who is absent one or more full days
a student who is on an excursion
a student who signed in automatically
a student who signed out automatically.

You can also enter absence events in Synergetic.
In the case of a student leaving early on one day (for example, Friday) and away for a number of days (for example, all of next week) enter two absence events:

the first, where the student is expected to depart at a given date and time
the second, an all day absence event from the start of the week until the end of the week.

Opening the Absence Events Maintenance window

To open the Absence Events Maintenance window:

Select Students > Absence Events Maintenance from the SynWeb main menu.
The Absence Events Search Criteria window is displayed.
Enter your search criteria and click .
The Absence Events Maintenance window is displayed.

Absence Events Maintenance window key fields and buttons
Fields

Field	Description
Filter	Filter the absence events further based on whether they are: unexplained unexplained with possible sickbay or co-curricular reasons confirmed expected out/in absence events. The Unexplained Absence Events filters are useful to the administration person working through the students with unexplained absences. As each is explained, the list gets smaller.
Absence Type	Select an absence type to apply to the highlighted records.
Reason	Select a reason to apply to the highlighted records.
Comment	Type in a comment to apply to the highlighted records.

Grid area fields

Field	Description
Out Time	The out date and time for the absence event, if relevant (see In/Out below): The date is derived from the Absent Date field when creating an absence event. The time is derived from the time that the event is recorded for. For example, some organisations record attendance in the morning and the afternoon only. If the Period field is selected, when creating an absence event, the start time of the period is used. The Out Time is blank when it is not available, such as for Expected In absence events.
In Time	The in date and time for the absence event, if relevant (see In/Out below). For example, for an Excursion Out and In absence event, the: date is derived from the Excursion In Date field time is derived from the corresponding Time field.
Per	Period of the absence, if available. Period 0 is either the: home group period all day absence AM absence, if the roll is marked twice a day at your organisation PM absence, if the roll is marked twice a day at your organisation. Refer to the luAbsencePeriod lookup table. See luAbsencePeriod lookup table in the Synergetic System maintenance manual.
Name	Student's name. The name is formatted as: , ().
Type	The type of absence for the absence event. For example, school camp. Absence types are defined in the luAbsenceType lookup table. Note: New Zealand schools use the absence codes required by the NZ Ministry of Education (NZ MOE). See Attendance codes for New Zealand schools in the Synergetic Attendance and absence events manual.
AE Type	The type of absence event or mode. For example, absence slips.
In/Out	If available, whether an absence event is either a student: expected out (out) out (out) returning (in) arriving late (in) whose absence is unexplained (blank) who we entered a slip or auto slip for (blank).
Contact Phone	Home phone number for the primary contact (SC1 contact), as specified on the Contacts bar for the student. See Current Student Maintenance - Contacts bar in the Current students manual.
Contact Name	Person who is the primary contact for the student (SC1 contact), as specified on the Contacts tab for the student. See Current Student Maintenance - Contacts bar in the Current students manual.
Reason	Reason code given for the absence, if available. See the Reason field in the Modify Absence Event window.
Comment	Any extra comments entered about the absence in the Modify Absence Event window.
ID	Synergetic ID of the student.
	Click to launch the Create Absence Events window to edit the details for the grid entry. See Create Absence Events window.
	Click to delete the entry absence event and remove the entry from the grid. Note: You cannot delete absence events where there is a linked nonattendance record.
	Click to launch the Attendance Details window for the student.
Notifications	Arrows represent two-way messages: notifications sent notifications send and received. Note: You can review details on the Notifications tab in the Create Absence Events window.

Buttons

Button	Description
	Launch the Absence Events Search Criteria window. See Searching for absence events.
	Launch the Create Absence Event window to add a new absence event. See Recording an absence event.
	Apply values from the Apply to selected records area to the selected grid entries.
	Deselect all grid entries and clear selections in the Apply to selected records area.