Use the Parent / Guardian Notifications sub-tab of the Incidents tab to list and maintain details of:
- correspondence sent home with the student
- notifications by phone to parents or guardians
- notifications by mail to parents or guardians.
Note: Sick bay staff members usually maintain incidents.
To open the Parent / Guardian Notifications sub-tab of the Incidents tab:
- Open the Medical tab from one of the following maintenance windows:
• Current Student Maintenance. See Current Student Maintenance - Medical tab in the Current students manual.
• Future Student Maintenance. See Future Student Maintenance - Medical tab in the Future students manual.
• Past Student Maintenance. See Past Student Maintenance - Medical tab in the Past students manual.
• Staff Maintenance. See Staff Maintenance - Medical tab in the Human resources manual. - Click
.
The Summary sub-tab of the Incidents tab of the Medical Maintenance window is displayed. - Click the Parent / Guardian Notifications sub-tab.
The Parent / Guardian Notifications sub-tab of the Incidents tab of Medical Maintenance is displayed.
Medical Maintenance - Incidents tab - Parent / Guardian Notifications sub-tab key fields and buttons
Fields
Field | Description |
|---|---|
Copy sent with student | Select if a copy of the correspondence about the medical incident is sent home with the student. |
Phoned Parent(s) | Select if one of the parents has been phoned with details of the student's medical incident. |
Mailed Parent(s) | Select if the parents have been mailed with details of the medical incident. |
Phoned Guardian(s) | Select if the guardian has been phoned with details of the student's medical incident. |
Mailed Guardian(s) | Select if the guardian has been mailed with details of the medical incident. |
Grid area fields
All fields in the grid area are entered on the Summary sub-tab.
Field | Description |
|---|---|
Date | Date of the incident. |
Type | Type of incident. |
F/up | Selected if a follow up is required on the Follow Up Date specified. |
Diagnosis | Initial diagnosis made at your organisation. |
Despatch | Details of where the person was sent from your organisation for further treatment and any medications used. |
Follow Up | Follow up comments. |
Follow Up Date | Date the follow up is scheduled for. |
Modified Date | Date the incident was last modified. |
Modified By | Synergetic user that last modified the incident. |
Tip: When modifying an existing incident, first select the incident in the Incidents grid area.
Grid area buttons
Button | Description |
|---|---|
| Add a new row in the Incidents grid area and then edit the incident details on each of the sub-tabs. |
| Delete the incident highlighted in the Incidents grid area. |
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