Creating a new task template

Modified on Mon, 20 Apr at 12:02 AM

To create a new task template:

Select Window > Show Task List.
The Task List is displayed.
Click .
The Select a Template to Edit window is displayed.
Click .
The New Template window is displayed.
Edit the Template Name, if required.

Note: This description identifies the task template.
Select Link to Module to link a maintenance module to the task template, if required.
Clear the Always Allocate To field if this task template is not always allocated to you.

Note: The Allocate To ID field can be changed when the template is used. If many different people will have this task allocated to them, keep this field selected.
Click to allocate a community member to the task template.
Edit the Estimated Duration.
Select a Template Availability field. Either:
• Private - only viewed by the originator
• Public - all users can see the template.
If required, type a description of the template in the Description field.
Click .
The Information window is displayed.
Click .
The task template is displayed in the User Task window.

Note: Task templates have tree structures with yellow backgrounds.
Click the Advanced tab to add information relating to:
• schedule dates
• reminders
• task status.
Click to create sub-tasks, if required. Either:
• select the parent task to create a regular template task.

• select a task to convert the task to a parent task with a sub-task.

Tip: You can also add tasks and sub-tasks from templates. See Adding a template to an existing task.
Click .