Staff Maintenance - Timetable tab

Modified on Mon, 20 Apr at 12:02 AM

The Timetable tab displays:

The staff member's timetable.

Any special events on the selected date.

Appointments created using the Staff Schedule Maintenance windows. See Maintaining co-curricular activities in the Curriculum manual.

Any classes that the staff member is taking after substituting for another staff member.

Any of their usual classes that are being taken by a substitute staff member.

Note: If a staff member does not have a class for a period, then this is displayed as an empty class in the timetable.

You cannot make any changes to timetable or special information on this tab.

Timetables are maintained in Timetable Maintenance. See Maintaining timetables in the Curriculum manual.
Special events are maintained in the Calendar Events tab of Timetable Maintenance. See Timetable Maintenance - Calendar Events tab in the Curriculum manual.

Opening the Timetable tab

To open the Timetable tab:

Select Module > Human Resources > Staff Maintenance from the main menu.
Tip: You can also access the staff functions by clicking .
Search for the staff member. See Searching for staff members.
The Personal tab of the Staff Maintenance window is displayed.
Click the Timetable tab.
The Timetable tab of the Staff Maintenance window is displayed.

Staff Maintenance - Timetable tab key fields and buttons
Fields

Field	Description
File Type	Classes can be either academic or co-curricular. Change the file type selection to view classes in other areas. Note: If you do not have a blank file type in the drop-down list, clear the File Type field then click .
Timetable Date	Date to display the timetable and special events for. Tip: Remember to click Refresh after changing the date.
	Go to previous or next day.

Timetable grid area fields

Field	Description
Time	Start time of the class.
Period	Either the: teaching period non-teaching time, such as recess or lunch.
Room	Room where the class is being held.
Class	Class code.
Description	Description of either the: class non-teaching time, such as recess or lunch.
Staff	Staff code of the staff member assigned to the class.

Events grid area fields

List the events for the date specified. This can be used to notify staff of camps and sporting events.

Also see:

Timetable Maintenance - Calendar Events tab in the Curriculum manual
Current Student Maintenance - Timetable tab in the Current students manual.

Field	Description
Date	Date of the event.
Description	Description of the event.
Location	Location of the event.
Location Description	Description of the location.
Location Contact	Person handling the event location.
Result	Outcome of the event.

Buttons

Button	Description
	Refresh the display after changing any of the following fields: File Type Timetable Date.
	Launch into Class Maintenance for the selected class. See Class Maintenance - General tab in the Assessments and reports manual.
	Explanation for the formatting applied to each of the classes displayed in the grid area.
	Colour and font	Description
	Black, normal font	Class containing students, taught by the regular staff member in the usual room.
	Green, normal font	Class containing no students, taken by the regular staff member.
	Red, normal font	Class where a change has been made, either: a substitute teacher is taking the class the class is being held in a different room to the usual room.
	Blue, normal font	A class or appointment has been made using Staff Schedule Maintenance. See Maintaining co-curricular activities in the Curriculum manual
	Black, italic font	A class normally taught by the selected staff member that has been substituted out to a different staff member.
	Grey, normal font	Recess and lunch.
	Grey, italic font, strikethrough	Class has been cancelled.
	Burgundy, normal font	A medical incident has been recorded for the student for the selected day.
	Black, yellow highlight	Period is part of a multi-period group.
	Runs the Staff Timetable report, displaying the full timetable for the staff member. Note: The report may vary depending on what timetable group the staff member belongs to. See Staff:ReportName configuration setting in the System maintenance manual.