Development Maintenance - Archives tab

Modified on Mon, 20 Apr at 12:06 AM

Use the Archives tab to maintain items of significance that are donated to your organisation and archived.

Opening the Archives tab

To open the Archives tab:

Select Module > Development > Development Maintenance from the main menu.
The Set Development Search Criteria window is displayed.
Select the donor or prospect. See Searching for donors and prospects.
The Personal tab of the Development Maintenance window is displayed.
Click the Archives tab.
The Archives tab of the Development Maintenance window is displayed.

Development Maintenance - Archives tab key fields and buttons
Fields

Field	Description
Date	Date that the item was donated prior to archiving.
Provenance	The former custodians of the item. Defaults to the donor identifier but can be changed to another community member.
Item	Type of item being donated. For example, a trophy or a badge.
Description	Description of the item being archived.
Condition	Condition of the item upon receipt. For example, the item: is in excellent condition requires restoration.
Location	Location of the item, such as box, shelf, and unit number.
Accession No	Unique number to identify the donated item.

Buttons

Button	Description
	Add a new archive item. See Creating archive items.
	Modify the highlighted item. The window is almost identical to the Add Archive Item window. See Creating archive items.
	Delete the highlighted archive item.