TABLE OF CONTENTS
- 1. SES Student Residential Address Data Collection
- 2. NAPLAN
- 3. February Census
- 4. CEO Data Collections (Victorian Catholic schools only)
- 5. Catholic Schools NSW (CSNSW)
- 6. Lutheran Education (LEVNT)
Return to Start of year assistance
A number of Compliance exports can be generated from Synergetic via the Students → Student Data Import/Export Tab. The following are a number that are usually required at the start of the schooling year.
1. SES Student Residential Address Data Collection
Use the SES tab to export SES (socioeconomic status) data for Commonwealth of Australia funding assessments of non-government schools. For information about the export including reporting requirements, submission instructions, and related documents,
see Schools Hub - Address Collection.
The following user Hub provides instructions to configure Synergetic to run the SES export
Import_Export Student Data - SES tab
2. NAPLAN
Use the NAPLAN tab to export all students in years 3, 5, 7 and 9 for the NAPLAN testing.
The following user Hub provides instructions to configure Synergetic to run the NAPLAN export which is a different structure for each state of Australia
Import_Export Student Data - NAPLAN tab
Note:
- For NSW Schools a patch is available to meet the 2022 template format. A communication has been sent regarding download instructions
- Vic schools will need to manually adjust gender for X in the export file as required. A communication has been sent advising this. Refer KB article for instructions to modify the export file 2022 VCAA NAPLAN Data Rules
3. February Census
Use the Demographic tab to export student census information for February
The following user Hub link provides instructions to configure Synergetic to extract demographic information Import_Export Student Data - Demographic tab
4. CEO Data Collections (Victorian Catholic schools only)
The below CEO Data Collections are due in February and highlighted are some general configuration settings that you should be aware of.
Refer the following UserHub link Import_Export Student Data - CEO tab for these exports due in February
Select View configuration details against each export for additional configuration assistance
4a. School and School Board Information
This must be the first file generated each year in February. School settings and LOTE information should be populated before the file can be exported.
- School settings are listed under System --> School Settings Maint --> Page 1 & Page 2 tabs.
- LOTE details are entered via System --> School Settings Maint --> LOTE Codes & LOTE by Year Level tabs.
Synergetic performs common validation errors which must be fixed mainly due to the relevant fields in these tabs not being populated. Please verify if the required fields have been filled.
4b. School Fees and charges
The School fees and charges export contains school fees and charges and other fees including recurrent, capital, and other fees.
Review the following lookup table System > Lookup Tables Maintenance - Finance → luDebtorFeeCategory.
In the SynergyMeaning column, ensure the meaning is set correctly for each applicable debtor fee code. Codes in luDebtorFeeCategory must be set up with SynergyMeanings of;
- School Fees Recurrent
- School Fees Capital
- Compulsory Tuition
- Excursion Levies
- Swimming Levy
- Camp Levy
- Sacremental Levy
4c. February Census(CEO)
Student details for the February Census includes Indigenous status, FTE, Full Fee Paying Overseas status, Languages studied, Class groups, Boarders, Gender, Date of Birth, Country of birth, Religious Denominations, etc. Most validation errors relating to the February Census export will likely be due to missing information from these fields
Demographic details for students and parents can be entered through the Demographic tab in Current Student Maintenance.
4d. Early Leaver Student
The early leaver student file export is based upon the leaving date of students who left the school in the previous year.
Common Errors/Warning:
- Citizenship status and visa details (needs to be populated if not born in Australia)
- Unable to determine street type, postcode, ..etc. This could be the student or the Parent/Contact address which needs to be fixed.
- Initial Schooling Date ( if not born in Australia enter the first day of schooling in Current student Maint >Entry → Initial Schooling Date field
5. Catholic Schools NSW (CSNSW)
6. Lutheran Education (LEVNT)
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